Job Description

Job Summary Duration through May 31, 2026. On-site four days per week; remote one day per week. This is a staff position for the Department of Internal Medicine. The incumbent will provide administrative and analytical support to the UCSF Fresno Residency/Fellowship Program in the Department of Internal Medicine. Under supervision of the Coordinator Supervisor, the Coordinator will provide residency/fellowship coordinator support to the internal medicine residency and fellowship program. The coordinator must be able to triage and prioritize in a fast-paced environment, work independently with minimal supervision, remain current in technological applications, be exceedingly well-organized and flexible, and enjoy supporting a large and diverse department. The ability to interact with a wide range of audiences with diplomacy, confidentiality, and professionalism is crucial. Superior written and verbal communication skills, strong decision-making ability, understanding of university guidelines and processes, attention to detail, responsiveness, and high productivity are important. The candidate will also perform other related duties as assigned. Key Responsibilities: Residency/Fellowship Coordination: Coordinates implementation of the gastroenterology program competencies, performance and program evaluations, milestones, and trainee exams. Fosters collaboration between health professions education specialties and programs. Participates in program or departmental work groups, teams, task forces and committees to support ongoing program functions. Serves as point person for learners, which may include prospective resident candidates; current residents; and all other stakeholders. Answers questions and disseminates program information. Assists residents with all program-related issues and questions. Creates program and curricular evaluation documentation, including evaluation tools and strategies / timelines. Generates regular evaluation reports. Human Resources: Assists Coordinator Supervisor with operational components specific to the employment of learners which may include onboarding; appointment paperwork; credentialing; managing training grants; payroll management (FTE tracking); benefits and leave advising; and Medicare reimbursement reporting. Residency/Fellowship Documentation: Coordinates program documentation and processing of all required Residency training documents, maintaining complete files for learners. Tracks duty hours, conference attendance, vacations, leaves, evaluations and clinical rotation schedules. Ensures administrative, financial and other program operations are compliant with accreditation standards, regulatory requirements, and UC policy. Prepares reports and follows up as necessary. Monitors and tracks schedules to ensure each trainee is in compliance with curriculum standards. Residency/Fellowship Recruitment: Serves as point person for prospective residency program candidates; answers questions and disseminates program information. Coordinates with residents their initial and continued medical licensure requirements, certifications and contracts. Coordinates logistics and details for medical education related events, educational conferences, and lectures. Coordinates ongoing program recruiting, application review, interviews and orientation. Residency Data: Works with the GME office in reporting compliance statistics, meeting deadlines for accreditation documents, and providing monthly monitoring documentation required by the GME office. Maintains program communication resources, which may include maintaining the program website to ensure updated information and program requirements; generating informational brochures in compliance with UCSF brand identity standards; creating and updating program or course syllabi; assisting with journal submissions; manage program marketing aligned with UCSF brand identity and collateral production; and maintaining email and address lists. The final salary and offer components are subject to additional approvals based on UC policy. To see the salary range for this position (note the job code): TCS Non-Academic Titles Search ( Please note: An offer will consider the experience of the final candidate and the current salary level of individuals working at UCSF in a similar role. For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range. To learn more about the benefits of working at UCSF, including total compensation, please visit: Department Description UCSF Fresno is a major educational, research and clinical branch of UCSF located in the Central San Joaquin Valley. The Department of Medicine is the largest department on the UCSF Fresno campus and the UCSF School of Medicine, providing services and training at Community Regional Medical Centers and the Veterans Administration Central California Health Care System (VACCHCS). The department’s mission is to promote health in Central California by providing innovative patient care, training the next generation of physicians and advancing patient-centered research. The vision includes becoming the provider of choice in Central California and supporting lifelong learning for faculty and staff. Required Qualifications Bachelor’s degree in a related area and/or equivalent experience / training 1+ year of experience in an administrative office setting Basic knowledge of relevant policies and regulatory requirements Basic knowledge of health professions education industry Basic knowledge of administrative analysis and operations research Communication skills; verbal, written and active listening. Service oriented and responsive to questions and requests. Ability to interact in a professional, resourceful, and courteous manner Demonstrated interpersonal skills. Ability to develop working relationships within the department and with learners Excellent organizational skills, analytical ability, and attention to detail. Ability to manage extremely complex faculty calendars / schedules with precision Knowledge of educational technology and systems. Ability to troubleshoot and triage related technology issues Investigative, data analysis, and reporting skills. Ability to generate computer reports, check for errors, correct and submit accurate reports. Skills include entering, maintaining, extracting, and analyzing data in electronic systems Preferred Qualifications Prior UCSF experience About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health and are home to Nobel laureates who have advanced understanding in cancer, neurodegenerative diseases, aging and stem cells. Pride Values UCSF is a diverse community that values professionalism, respect, integrity, diversity and excellence (PRIDE). We are committed to equity—delivering care and supporting our workforce by fostering a diverse and inclusive environment and engaging diverse ideas for education, discovery, and patient care. Join us to find a rewarding career contributing to improving healthcare worldwide. Equal Employment Opportunity The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the University of California’s Affirmative Action Policy, please visit: policy.ucop.edu, pp01-20. For the University of California’s Anti-Discrimination Policy, please visit: policy.ucop.edu. Organization TEP Job Code and Payroll Title 004484 HEALTH PROFNS EDUC SPEC 2 CX Job Category Administrative Support, Education, Student Services, Support Services, Temporary Employment Bargaining Unit Teamsters Local 2010 - Clerical and Allied Services Unit (CX) Employee Class Temporary Employment Percentage 100% Location Fresno, CA Work Style Hybrid Shift Days Shift Length 8 Hours #J-18808-Ljbffr University of California - San Francisco Campus and Health

Job Tags

Similar Jobs